Simple and compliant invoicing with Peppol

E-invoicing in Finland

To improve efficiency and reduce errors in financial transactions Finland has passed several laws to implement a electronic invoicing standard.

Read more about the current situation in Finland and how you can easily start sending or receving your e-invoices.

Finland Peppol

E-invoicing requirements in Finland

Legal obligations

Since April 1 2019, Finnish central government bodies are mandated to only accept e-invoices that comply with the European standard on e-Invoicing according to the EU directive. This directive is intended to standardize electronic invoicing for all EU member states. Non-central entities in Finland, such as local governments, were given one extra year to meet the requirements and start receiving and processsing compliant e-Invoices.

In addition, the e-invoicing law applies to contracts that exceed national thresholds but fall below those of the EU and the law allows contracting entities to request and receive EN compliant e-invoices from each other.

As of April 6 2021 businesses and service providers must be able to process, exchange and validate e-invoicing according to the structured EN  standard. If this is not feasible for the sender of an e-invoice both parties can agree to a different contractual solution.

Options for sending e-invoices to Finland

There are several ways to send an e-invoice to Finnish government institutions or to a private company. Choose your option below.

How to send e-invoices to Finland via Peppol

If you want to send invoices via Peppol you only have to register on an official Peppol Access Point.

Follow the steps below to register on the Billit Access Point and send your first invoice.

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Step 1

Create a Billit account

  • Create your free trial account using the button below.
  • Enter your company information in the 'My company' tab.
  • Through the menu item 'My Profile' you can further complete your company details.
Billit - Create Account
Step 2

Create a customer

  • Click on 'Customers' in the menu on the left and click the '+add' button
  • Fill in your customer's details
  • In the section 'invoicing address' set the country to 'Finland'
  • Add your customer's VAT number at the top. You can look up VAT numbers in the VIES VAT portal
  • Next, click the + sign next to the VAT field and select 'OVT' from the dropdown. Fill in your customer's Business Register Number.
Billit - Dashboard
Step 3

Create & send invoice

  • Go to the income tab to create your first invoice and click the '+Add' button
  • In the customer field, select the customer you've just created
  • Fill in the rest of your invoice and click 'create invoice' to finalize
  • Click the 'Send' button to see all sending options
  • Billit will automatically recognize if your customer is connected to Peppol. Click the green 'Send via Peppol' button to send your invoice
Billit - Create Invoice

Why use Peppol?

Peppol is a secure and closed network with many advantages:

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Safely exchange sensitive financial data

The identity of everyone affiliated with the network is verified, so you can be sure that the invoices you receive are genuine, and you avoid invoice fraud.

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Automate your invoicing process

The invoices you send through the network are completely digital, so you can process them automatically in your invoicing software.

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Avoid retyping data

E-invoices in the UBL standard are automatically read correctly. This prevents human error during processing.

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Gain more financial insight

Linking to your bank account means that outgoing and incoming invoices are automatically matched and you get a better overview of your company's financial situation.

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Send invoices quickly

Peppol is fast: your recipient will receive your invoice within 10 minutes of sending it. Combined with automatic processing, this will save a lot of time.

What is Peppol?

Peppol is an open network for securely sending and receiving business documents such as invoices. It is designed to simplify the purchase-to-pay process between governments and suppliers. Peppol was developed by the European commission but is on its way to become a global standard.

More info about Peppol

Which identifiers are being used in Finland?

There are many kinds of identifiers for sending invoices via Peppol. Find out the difference between each option below.

Type Description Example
VAT (identification) number or VAT-id number A unique identification number for entrepreneurs liable to VAT. It should be included on each invoice to customers. FI01120389
Business ID (OVT) The number to identify Finnish companies 01120389
Connect to the Billit Access Point, with or without your own software

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