Digitization & trends

What are digital invoices? And what are the advantages?

As a business owner, you want to stay focused on your business and not waste hours on time-consuming administration. If you are a bookkeeper or accountant, you too are aiming for maximum efficiency. Digital invoicing delivers a win-win situation for everyone involved. What are digital invoices? And what is the best way of approaching e-invoicing?

Wat Is Een Digitale Factuur En Wat Zijn De Voordelen Ervan

Get rid of paper invoices

Traditional paper-based invoices take a lot of time to process. You have to send, receive, check and pay them or send reminders to your customers. Like other paper-based processes, this traditional invoicing takes up too much precious time from you or your staff. Moreover, these administrative tasks are open to human error.

The result is wasted hours, higher costs and a negative impact on your business because you have less time to spend on your core activities that add real value.


Digital invoicing is the solution

Having specific software for invoicing tasks is a step in the right direction. Nevertheless, such software frequently struggles to read and interpret different invoice formats. So what's the solution? An electronic or digital invoice means you have a document that contains all the required invoicing information in a fixed location in a digital file. In the case of e-invoicing, therefore, the exchange of invoices between supplier and buyer takes place in an integrated electronic format.


So, what are true e-invoices?

Although e-invoicing is a widespread B2B practice, it is helpful to brush up on the specifics of true digital invoices. Such documents are created, sent and received electronically (read: paperless) – in other words, not via scanned documents.

Sending is done via structured data in UBL format (= Universal Business Language) and securely via Peppol. PDF or Word versions of invoices – including scanned paper documents – are not considered e-invoices.

Also read: Why a PDF is not a structured electronic invoice

Tablet Messageimr NL

The benefits of electronic invoicing

E-invoicing has some exciting benefits for both senders and recipients. Firstly, it delivers significant efficiency gains and cost savings thanks to simpler invoice management and reduced administrative burden.

Secondly, e-invoicing ensures faster processing and payment. The Flemish government even offers discounts to suppliers who adopt a standardized approach to electronic invoicing. Last but not least, it allows some additional integrations between your office and your trading partners and between your invoicing software and other business systems.


Crucial role for Peppol

Peppol (Pan-European Public Procurement Online) is a secure network developed with the support of the European Commission. You can use this network to send digital invoices to government departments or other businesses, nationally or internationally. This is simple to do via invoicing software connected to a Peppol Access Point. In this way, your invoices go directly into your recipient’s software.

Furthermore, Peppol’s secure network ensures that your invoices are not lost in transit, and the system also protects you against invoice fraud. Another significant advantage is that you can seamlessly integrate this model with your ERP system, generating additional efficiency and time savings.

Send your first digital invoice within moments!

Try Billit’s digital invoicing platform free of charge for 15 days and get started right away!

More about digitization

Op Weg Naar Digitaal Factureren Wat Is Mercurius
Knowledge & skills

Towards digital invoicing: What is Mercurius?

On our website we've explained what Peppol is and what the role is of UBL when formatting invoices or other documents. In this article we zoom in on the basic principles of the Mercurius platform. What do you need to know about this?

Read more
Op Weg Naar Digitaal Factureren Wat Is UBL
Knowledge & skills

Towards digital invoicing: What is UBL?

On our website, you can read what Peppol is and how this secure European network enables the exchange of electronic invoices. One of the building blocks in e-invoicing is UBL (Universal Business Language). In early 2015, Billit was one of the first invoicing software systems in Belgium that allowed entrepreneurs to send and automatically process UBL invoices. But what exactly is UBL? How does it work and what are the benefits? An overview.

Read more
Offiicial Peppol Acces Point
Knowledge & skills

Towards digital invoicing: What is Peppol?

Peppol, which at its launch stood for Pan-European Public Procurement Online, is one of the standards for e-invoicing in Europe. These days, Peppol is a strong international brand, used by businesses as well as public authorities – and not only in Europe, but also far beyond. What do you need to know about this network?

Read more
Do you want to invoice digitally?

Try it free of charge for 15 days