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Click a client file in the 'Files' menu. In the submenus that open, click the 'Integrations' submenu and then 'Installed' on the Exact Online tile.

On this screen, you can set where the purchase and sales invoices should be sent in Exact and what the default account is that can be sent along (in case no other general ledger account has been defined at another level). If you choose to post to the journal, Billit no longer sends UBL invoices to be processed; instead, entries are created automatically in Exact based on the preset general ledger accounts. On this screen, you can also tick whether the CODA files may be sent to the Exact Online digital mailbox (only if the business owner is connected to the bank via Billbank or KBC).

Exact Online automatically assigns a sequential number to your entries. However, on this screen you can also choose to use the invoice numbers from Billit. Please note: if this option is active, Billit will overwrite existing entries if the number already exists!

Useful info when choosing the import location

As you know, Exact Online Accountancy offers different subscription types. Depending on your way of working and the level of efficiency you want to achieve, you can choose one of these "administration types" for each administration.

Exact Online distinguishes between invoices delivered via the digital mailbox or the scan service, and purchase or sales entries that are posted directly to the Exact journal via the API.

It is best to choose the import location based on your subscription:

• Exact Online Standard Company: this lets you send UBL invoices from Billit to the Exact Online digital mailbox and then post them manually.
• Exact Online No Hands Company: in this administration type, your client has a view-only user ("Mijn Kantoor"). In addition, 10 booking proposals per month are included. This means that Exact Online will create a booking proposal from the UBL delivered by Billit, which you can then have processed automatically or after review. The booking proposals are created using machine learning, based on the entries already in the client file. Besides this functionality, other features are also available in this administration type. For these, please refer to the Exact website.
• Exact Online No Hands Unlimited Company: besides the view-only user ("Mijn Kantoor"), this administration type includes 500 invoices per quarter. Just like in the No Hands Company, Exact Online will create a booking proposal from the UBL delivered by Billit, which you can then have processed automatically or after review. The booking proposals are created using machine learning, based on the entries already in the client file. Besides this functionality, other features are also available in this administration type. For these, please refer to the Exact website.

You can also choose to send the invoices from Billit to the Exact Online scan service. In this case, the invoice is sent in PDF format to the Exact Online OCR.

The last option is to deliver purchase or sales entries to the journal in Exact via API. If you work this way, Billit delivers a finished entry to the Exact Online journal. In this scenario, a Standard Company in Exact Online is sufficient, because Exact does not need to enrich the entries any further: Billit's technology takes care of the posting based on preset accounts. This does mean that certain features in Exact Online are not available.

For more info or questions about this, please refer to the Exact website.