Help articles

Some customers or public authorities require invoices to be submitted in a specific XML format (for example Peppol BIS, XRechnung, or Factur-X).
In Billit, you can easily configure this per customer via the customer record.

This article explains step by step:

• how to choose a different XML format for a customer;

• which XML formats are available;

• when to use which format.

When is this necessary?

You should adjust the XML format when:

• your customer explicitly requests a specific XML format;

• an invoice is rejected due to an incorrect format;

• you are invoicing a public authority or a foreign institution;

• your customer works with a specific e-invoicing platform.

Step-by-step: Changing the XML format in the customer record

Step 1: Go to your customers

1. Open Billit

2. Go to Customers

3. Open the customer record of the relevant customer

Step 2: Choose the desired XML format

1. In the customer record, go to XML Format

2. Select the format required by your customer
   (e.g. BISv3, XRechnung, Factur-X, …)

Step 3: Save the customer record

• Click Save

• The selected XML format will automatically be used for all new invoices for this customer.

Overview of available XML formats

The overview below will help you understand what each XML format is used for. In most cases, your customer will specify which format is required.

• Default Company
  

  Uses the XML format configured in your company settings. Suitable for customers without specific requirements; by default we choose BISv3.

• BISv2
  

  Older Peppol standard. Still used to a limited extent by legacy systems.

• BISv3
  Current standard for Peppol e-invoicing in Europe. Most commonly used by Belgian and European public authorities.
• BISv3AUNZ
  Peppol format for Australia and New Zealand.
• BISv3SG
  Peppol format specific to Singapore.
• XRechnung2.2
  Mandatory XML format for German public authorities (version 2.2).
• XRechnung3
  Newer version of XRechnung, used by certain German authorities.
• ZUGFeRD
  Hybrid format (PDF + XML) for German companies.
• ZUGFeRDBisV3
  ZUGFeRD format based on the Peppol BISv3 structure.
• Factur-X
  Hybrid format (PDF + XML), similar to ZUGFeRD.
• FacturXBisV3
  Factur-X format based on Peppol BISv3.
• PTCIUS
  Specific CIUS variant, usually requested by certain public authorities.
• ROCIUS
  National CIUS variant, among others used in Romania.
• MYPint
  Local Peppol implementation, depending on country or platform.
• CII
  UN/CEFACT Cross Industry Invoice, used in international or technical environments.
• SI
  Specific format for certain integrations or platforms.