Help articles

Do you have two activities under the same VAT number?
In Billit, you can organize this in two ways.

Which option suits you depends on your invoice numbering and your legal obligations (such as daily receipts books).

Overview of the situation

There are 2 possible options:

1. One file (invoice numbering may run across both activities)
2. Two files (separate numbering or daily receipts books needed)

Option 1: Working with 1 file

When do you choose this option?

Use one file when:

• Your invoice numbering can simply continue across both activities.
• You don't need separate daily receipts books.
• You're allowed to manage all the administration together.

What's the solution?

You work in one file, but create different invoice layouts for each activity.
The same applies to quotes, order forms, etc.

Step-by-step plan: Creating multiple invoice layouts

Step 1: Go to the corporate style settings

1. Click Settings
2. Choose Corporate style

Step 2: Create a new layout

1. Click + Add
2. Give the layout a clear name (for example 'Activity 1' and 'Activity 2')

What can you customize per layout?

Different contact details

Do your activities have different contact details or trade names?

Then you can replace the standard keys in the layout, such as:

• $me.mail$
• $me.website$
• $me.mobile$
• $me.commercialname$

Replace these with the specific details of that activity.

Note: This ensures customers always see the right contact information.

Result

Administratively you work in one file, but:

• Each activity has its own look
• Customers see the right logo and contact details
• Your invoice numbering stays continuous

Option 2: Working with 2 files

When do you choose this option?

Use two separate files when:

• You need two separate invoice numbering sequences
• You have to keep two separate daily receipts books
• Your accountant expects separate administrations

Step-by-step plan: Creating an extra file

Step 1: Start a new file

1. At the top left, click the plus sign next to your company name
2. Choose Create new file

Step 2: Fill in the details

• Use the same VAT number
• Give each activity its own name
• You keep the same login

Result

You now have:

• 2 separate files
• 2 separate invoice numbering sequences
• Possibly 2 separate daily receipts books
• Fully separate administrations

The files run completely side by side.

Important – Peppol e-invoicing

Do you use Peppol for e-invoicing?

Then keep the following in mind:

• Incoming Peppol invoices always end up in just one file.
• They are delivered to the file where Peppol was activated via: My company > e-Invoicing

It's not possible to automatically split incoming Peppol invoices across multiple files.

Not sure?

If needed, check with your accountant to make sure your administrative structure is set up correctly.