Billit links your file to your VAT number. When you change from a sole proprietorship to a company, you will receive a new VAT number. Since your VAT number may not be changed in a current file, you need to create a new file when you switch to a company. You can then transfer your existing data. Follow these steps to make the switch:
Click the plus icon next to your company name in the top left-hand corner. You can now switch between both files.
You can export your products, customers and suppliers from your old file and import them again in your new one. Click 'export' in the menu for each list you want to download.
You can also download other documents such as invoices, order forms and quotes from your old file to keep them as back-up. It is, however, not allowed to import them in your new file because it has a different VAT number.
If your accountant is working with Billit, they can also make a back-up for you.
If you created your own templates in your old file, you can transfer those as well. Fpr each template, copy the 'source code' and code under 'style'. Paste them in the source code and style fields of your new file. You can do this under Settings > Corporate style > Invoice/Quote... > Edit.
If you prefer to keep your old data online, you can choose to keep your Billit account active by selecting a starter license.
As soon as you've exported all your data, you need to deactivate your old file. Contact our support in time so we can correctly close your file.
Did you accidentally send an invoice from your sole proprietorship instead of your new company? Then you first need to send a credit note from your sole proprietorship for each invoice that was sent with the incorrect VAT number. Next, you can download the incorrect invoices and upload them again via Fast input of your new file. That way, you don't have to create the invoices again. After that, you can send the invoices from your new file. They will be automatically updated with the correct VAT number and numbering.
